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The Ultimate Guide to Chatbots for Lead Generation

Published: January 25, 2022
Updated: September 09, 2023
The Ultimate Guide to Chatbots for Lead Generation

Look, if you’re in business, you know that capturing leads is like a 24/7 treasure hunt, only there’s no map. Time is money, and the more time you spend chasing leads, the less you have for, well, everything else. Now, how about I told you there’s a way to keep the pipeline flowing even when you’re off the clock? Enter AI chatbots. If you’re thinking, “Oh those are frustrating to interact with, they always go round and round, and hardly are of any help.” Thing again. Today, bots are infinitely more intelligent, almost human-like, and are your AI-powered lead gen wingman. Or wingbot, if you will.

Powered by advanced NLP algorithms and next-gen technologies like generative AI, these bots work around the clock, chat with empathy and contextual understanding, respond like knowledgable humans would and— the best part—they turn those casual website visits into actual dollars.

In fact, global brands are nailing their lead generation by leveraging these chatbots. Take Sephora. Their chatbot not only helps with makeup tips but also drives sales by recommending products to customers in real-time. The result? A 11% higher conversion rate.

Then there’s Shopify. They’ve integrated AI chatbots to not only handle customer queries but also offer product suggestions based on browsing history. The result? They saw a 35% increase in sales conversions. Yep, you read that right: a solid third more sales, just from letting a chatbot do the talking.

And trust us, this list is growing by the day. It’s no longer a question of “if” but “when” you’re going to jump on this high-speed train to better lead gen. So stick around; we’re going to peel back the curtain and show you how it’s done.

What are lead generation chatbots?

So what makes a chatbot a “lead generation chatbot”? It’s pretty straightforward. These bots are designed with one goal in mind: to qualify visitors on your site and turn them into valuable leads. They’re not just there to answer FAQs or share a relevant meme; they’re designed to engage in meaningful conversations that guide visitors down the sales funnel.

Think about the genius behind Sephora’s chatbot, for instance. This isn’t just about helping you find the right shade of lipstick. The bot asks about your skin type, your preferred brands, and even gets into the nitty-gritty of what you’re actually looking for—long-lasting, matte, glossy, you name it. By the time you’re done chatting, not only have you found the perfect product, but Sephora knows a ton more about you. That’s a hot lead ready for nurturing.

Or take the example of Slack, the business communication tool. Their chatbot doesn’t just help with technical queries; it identifies the needs of potential customers. Are you an IT manager looking to streamline communication? Are you concerned about data security? Slack’s bot is on it, providing personalized responses that make you feel heard and, more importantly, get you one step closer to hitting that ‘Buy Now’ button.

So in a nutshell, a lead generation chatbot isn’t just a customer service rep; it’s your sales force, your data analyst, and your customer relations team all rolled into one. These bots are your front-line soldiers, there 24/7, making sure no opportunity goes untapped.

Why should businesses use AI chatbots for lead generation?

Let’s cut through the noise. If you’re not using AI chatbots for lead generation, you’re leaving money on the table. Period. So what are the benefits of these virtual conversationalists? Let’s dive in.

1. Efficiency on steroids

AI chatbots are your 24/7 workhorses. While your sales team is catching some Z’s, these bots are up and at ’em, sorting the tire-kickers from the serious buyers. For example, companies like HubSpot have implemented chatbots to pre-qualify leads, ensuring that the sales team only spends time on leads that are actually worth it. Their ROI? Off the charts!

2. Skyrocket your conversion rates

Businesses leveraging AI chatbots have seen an average uptick in qualified leads a staggering 45%. That’s not pocket change. Let’s take Zillow, for instance. You’d think something as personal as buying a home would be bot-proof, right? Wrong. Zillow uses a chatbot that takes the hassle out of house hunting, matching listings to specific user needs. Zillow’s chatbot sifts through hundreds of listings to match you with ones that fit your specific criteria, making the whole process feel less like a hunt and more like a homecoming. The result? Higher engagement, more qualified leads, and more closed deals.

3. The ultimate personalization tool

We’re not just talking “Hi, [Your Name]” kind of personalization; we’re talking tailored conversations that address specific needs and queries. You know how Spotify curates playlists based on what you’ve been jamming to? It’s like that, but for business. Your chatbot learns from each interaction, refining its approach to become more effective. This is hyper-personalization at its finest, which in turn, leads to more customer engagement, and into eventual increased business.

Why you can’t avoid having chatbots in your lead generation playbook

We’ve talked about why AI chatbots are no-brainers for lead generation. Now, let’s get into the nitty-gritty—how exactly do they rev up your lead gen engine?

1. First impressions matter

You never get a second chance to make a first impression, right? When a prospect lands on your site, that welcome message can set the tone. It boosts engagement and can help tip the scales in your favor. For instance, Nike’s chatbot welcomes you like an old pal, and that kind of friendly entry point keeps you hooked. It’s a little touch, but it can yield big results.

2. Instant response times

Tick-tock. In the digital age, speed is currency. With a chatbot, there’s no ‘We’ll get back to you within 24 hours.’ It’s instant. And for the buyer who’s rapidly clicking through tabs, this is crucial. Businesses that have capitalized on this—like Airbnb—are reaping the benefits, seeing response times cut dramatically and customer satisfaction skyrocket.

3. Faster lead qualification

Are they a looky-loo or a buyer? Here’s where chatbots really shine—figuring out who’s serious and who’s just browsing. Starbucks uses its chatbot to do just this. When you engage, it’ll ask you questions like your favorite type of coffee or if you’re interested in their rewards program. It’s not just small talk; these questions help Starbucks quickly identify who is likely to make a purchase and then guide them down that path, maximizing both conversions and sales.

4. Multi-tasking like a pro

Chatbots can juggle multiple conversations without breaking a sweat. Imagine doing that in your call center. This scalability lets you engage more potential customers without compromising quality. Companies like Slack use chatbots to handle various queries simultaneously, optimizing both cost and time.

5. Go global with multilingual chatbots

Listen to this: Customers are 74% more likely to make a purchase when you speak their language. This is where multilingual chatbots come into play. They can break down language barriers and help you tap into markets you didn’t even know were there.

6. Cross-selling and upselling

Think of chatbots as your virtual sales assistants. While interacting with potential customers, they can recommend additional products or premium services in real-time. Amazon’s chatbot often suggests related items, and let’s be honest, we’ve all fallen for it, and the cart size grows. That’s increased revenue per customer, my friends.

7. Lower operational costs

Say goodbye to the days of ramping up your customer service team. Chatbots not only handle a large volume of queries but also do it without coffee breaks, vacations, or sick days. The result? More efficient operations and more moolah in your pocket. HSBC uses their chatbot to handle common banking queries, reducing human intervention and, therefore, operational costs.

8. Engage on cue with triggered messages

These are your secret weapon for catching those slippery leads. When a visitor’s activity suggests they might bounce, triggered messages swoop in and grab their attention back. Trust me, it’s like having a digital shepherd guiding your flock back in.

9. Embrace channel agnostic chatbots

Your customers are everywhere, so your chatbot should be too. Deploy it across platforms—think Facebook Messenger, Instagram, WhatsApp, your main website or mobile app—and watch your reach multiply. The more places you’re visible, the more leads you can capture.

How should businesses use AI chatbots for lead generation?

Traditionally, acquiring leads is 10 times more expensive than converting the leads that you already have. Using AI chatbots for lead generation can significantly reduce the cost and effort that goes behind attracting customers to the top of the funnel.

Let us figure out the use cases of AI chatbots for lead generation and how should businesses go about integrating them into their strategy.

1. Understand and create a user persona

Ever wonder how Netflix seems to know exactly what you want to watch next? They use finely tuned user personas. In a similar fashion, before deploying a chatbot, you should understand who you’re talking to. By segmenting your audience based on the demographics, interests, geography, occupation, and other relevant other factors, and directing tailored content towards them, you’ll boost your chances of conversion significantly.

2. Segmentation and personalization

Amazon’s “Customers Who Bought This Item Also Bought” feature is segmentation and personalization at its best.

Your chatbot should be doing the same. If someone’s shopping for vegan beauty products, don’t offer them a leather wallet. Use the data you collect to make smart, targeted suggestions.

3. Simplify the process of collecting user details

Remember how LinkedIn makes it so easy to connect with people by suggesting “people you may know”? Apply the same simplicity when it comes to collecting information.

Create a chatbot that asks for the basics in a conversational tone, mimicking a human interaction, to increase the completion rates on your forms.

4. Automate scheduling appointments

Once you’ve warmed up those leads, why leave them hanging? Automate appointment scheduling with chatbots and seal the deal. No fumbling, no missed opportunities—just smooth sailing from ‘interested’ to ‘sold.’

5. Pushing relevant content and educating the audience

Don’t just wait for customers to find your killer content—push it to them at the perfect moment. Ever read an article on Medium and then get recommended another that was even better? That’s your chatbot’s job too. If a customer shows interest in a specific product, your bot should be ready to offer related articles, video tutorials, or customer reviews.

6. Generate leads even when you’re offline

Because lead generation chatbots are never offline. Once installed, they are at work forever. On a public holiday, or at an odd timing, lead generation chatbots can attend to prospects 24×7, round the year. Your prospects don’t need to wait for anyone before turning into a lead for a business.

This feature builds long-lasting trust and relationships with the prospects. Customers can trust you because you are always available and at service. Out of a number of benefits of using AI chatbots, their round-the-clock availability is the most useful for customers as well as businesses.

8. Reduce bounce rate

Look, not everyone who lands on your page is ready to hit ‘buy.’ But that doesn’t mean you can’t turn things around. Use your chatbot to reel those wavering prospects back in. Tailor the experience, and watch your bounce rates plummet. You ever get ready to leave a website and a popup appears, offering you a discount? That’s an attempt to reduce bounce rates. Have your chatbot make a last-ditch effort to engage a user who’s about to leave your page. The idea is to offer something so compelling that they reconsider.

By implementing these strategies, you can improve your lead generation and conversion rates up to 25%. Chatbots are not just a tool but a full-fledged strategy to enhance customer engagement and streamline operations. Start leveraging them to see the change yourself.

Tips to Build a Lead Generation Chatbot

1. Define the audience clearly.

This is the most important step. It can set the tone and framework of the conversation for your chatbot so it can connect with the audience better. Target a specific audience by defining the demographics which include – gender, age, geographic location, nationality, income status, employment, family status, occupation and the psychographics which include personality, attitudes, hobbies, values, cultural interests, lifestyle

This will help you understand the lingo used and cultural differences in order to accommodate for all aspects. 

2. Define your goal and estimate the outcome.

What is the goal of your campaign? Are you trying to achieve more sales? Is it conversions? registrations? Subscriptions?  What problem are you trying to solve? Defining the goal will affect the conversation flow and chatbot design in a positive way. Having a clear idea of what your goal is will help your chatbot perform with crisp accuracy. Also, if you’re building this on the Yellow.ai platform your goal setting can help the campaign manager feature run automated campaigns across your channel of choice.

3. Define the channels where you will deploy it. (based on audience preference and your business).

Which channels work for your existing customers? Which channels work for your potential customers? Whether it’s WhatsApp or Telegram, knowing which channel to use will help you realise the various templates that you can play around with when it comes to rich messaging using media formats and more. This can help you further increase conversions so choose carefully!

4. Make a list of details you need to collect

This is simple. Basis your campaign goal, you need to know what details are imperative for the future nurturing of these leads. Is it just the name and email address that you’re looking for? How should you plug this conversationally? List down the details you will require from your prospects and make sure you don’t ask for much because it can seem intrusive.

5. Choose a chatbot builder

There are many conversational AI chatbot builders available out there. When looking for a platform, look for the following capabilities  –

  • Low code/ no-code builder
  • Integrations with backend systems
  • Integrations with social media apps
  • Pre-built templates
  • Support for building

A conversational AI builder will help you deploy chatbots faster. It will also assist in analysing and improving the performance of your chatbot by going through all interactions and looking for faults that can be improved. At Yellow.ai, our Bot Studio helps build a chatbot in under 10 clicks. You can check it out here.

6. Create a chatbot persona

For most companies, this is an extension of brand persona. Brands already have their design, tone, personality and other features down. The chatbot persona is like a mascot for your company. Keep in mind that it’s still a critical step, even though it may seem easy. Think about the lingo and tone of voice and how it should resonate with your audience.

7. Make a conversation flow

This is a critical step in the process. Here we decide the structure of the conversation. For example, greeting, query, fetching answers, asking for details and ending. Once the structure is set, then you can go to the next step and the script for every step. A conversation flow is a skeleton to your chatbot conversation so it doesn’t change frequently as compared to the script.

8. Add the script. Keep it short but human-like.

Think about a casual conversation with your friends. That can be the tone of the chatbot- trusting and friendly at the least. It needs to flow like a natural conversation without going on a monologue. Ensure you’ve accounted for all the edge cases of what a user might say and put down a script for it. 

9. Ensure you’ve got a backup 

For times when you encounter a new question, which is bound to happen sooner or later, your chatbot needs to handle it with sophistication. You may have come across chatbots that get stuck when asked a question they don’t know the answer to yet. You don’t want your prospects to drop off with frustration. Yellow.ai’s fallback model will continue and carry the conversation gracefully so you never miss an opportunity. It’s what we do with companies witnessing a knowledge debt as well.

10. Use rich media like GIFs, emoji, videos, images, and voice recordings wherever necessary

With the help of images, GIFs and other supported formats, your chatbot conversation will be much faster easy and more flowing. Additional visual and verbal cues can help drive decisions faster and allow your customer to make better choices regarding buying your product and using your services.

11. Keep the chatbot updated with the latest offers

There shouldn’t be a disconnect between the advertisement your prospects see and the services that the chatbot talks about. Your chatbot needs to be updated with new campaign details so it can serve your prospects better.

12. Integrate to backend systems for continuous data capture and more

Backend system integrations can be as varied. If you already use integration with your existing offerings (web or voice) the same could be re-used for chatbot purposes. For example, if your IVR already verifies your customer details then most likely the integration can be re-used for your chatbot. If not, you will need to build your own or choose a chatbot builder that helps with integrations and makes it simple. At Yellow.ai, our platform comes with ready connectors to ensure a smooth process and faster go-to-market for clients.

13. Test your bot 

After you build your chatbot on the low-code platform, it’s time to test it. Testing is important, as it eliminates any ‌errors and glitches that may arise. You don’t want your users to go through a conversation with an erroneous chatbot. Test, re-test, make amends and maximise the chatbot’s potential.

Future of lead generation and AI chatbots: It’s already here!

Let’s be clear: We’re not speculating about a distant future. We are discussing the now. Advanced technologies are already revolutionizing the way businesses operate, especially in the realm of lead generation. As technology gallops forward, the only real limiter is the pace at which we humans can innovate. So what’s happening at the frontier? Let’s dive in.

1. Generative AI powering success at scale

With the advent of Generative AI models like GPT-4, chatbots aren’t just guiding conversations; they’re crafting content, personalized sales pitches, and more. The scope of Generative AI is not some futuristic potential; it’s a transformative capability that we are already starting to harness.

Did you know: Yellow.ai’s generative AI-powered platform YellowG helps you build and deploy bots in minutes?!

Experience now

2. Data-driven insights: No longer optional

Data-driven insights are already the lifeblood of effective marketing. Companies like IBM Watson are already parsing through big data to make real-time strategy recommendations. Forbes tells us that businesses embracing data-driven marketing are six times more likely to be profitable year-over-year.

Did you know: You can derive valuable customer insights from essential conversational AI metrics such as deflection rate, goal completion rate (GCR), CSAT, first response time (FRT) and more with our Dynamic Automation Platform (DAP).

Learn more

3. The new global village: Open 24/7

Salesforce’s survey states that 64% of consumers expect real-time interaction with companies. We’re not talking about bots that offer replies in multiple languages; we’re talking about advanced platforms that understand local dialects and nuances over both text and voice channels. This isn’t the future; this is happening right now.

Did you know: You can empower customers with human-like interactions through voice and text based AI bots which are adept at 135+ languages and dialects!

Learn more

4. Human-like emotional intelligence

According to Forrester Research, 63% of customers are likely to return to a website offering a personalized experience. The emotional quotient is not an add-on; it’s a necessity today. Yellow.ai leads the industry with intelligent voice and text bots which are redefining a new standard for conversational automation in terms of delivering human-like, delightful and fulfilling conversations.

Lead generation chatbot – FAQs

How do you use chatbots for lead generation?

Think of chatbots as your 24/7 sales reps. Integrate them on your website, social media channels, apps and anywhere else, your customers are. They take the load off of your human agents and engage visitors, qualify leads, and even set up meetings, at scale 24/7.

What are bot leads?

Bot leads are those golden nuggets your chatbot mines for you. These are potential customers who’ve engaged with the chatbot and left some sort of contact information. Because they’ve had a “conversation,” they’re typically more qualified than leads from other channels.

How do AI chatbots generate responses?

AI chatbots leverage machine learning and natural language processing to generate dynamic, context-aware responses. Unlike rule-based bots, these chatbots understand the nuances of human language and can adapt over time. OpenAI’s GPT models, for instance, are trained on vast datasets to provide intelligent and coherent responses across a myriad of conversational contexts.

What is a voice bot for lead generation?

It’s like a chatbot, but it talks! Voice bots can engage leads via smart speakers or voice assistants, answering queries and guiding users through sales funnels, all hands-free.


You know as well as I do, the days of cold calls and spammy emails are waning. Our audience expects more—more interaction, more personalization, and more instant gratification. And let’s face it, nobody has the time or the patience for outdated lead generation tactics.

As we step into the future, Generative AI, real-time analytics, and multi-platform orchestration will become your new best friends in the lead-gen game. The pace is fast, but so is innovation. And in a world ruled by innovation, you don’t want to be the one playing catch-up.

Chatbots are a clear win, and integrating them into your lead generation strategy is not just smart, it’s essential. So, go on, turn those chats into revenue and let your business thrive in ways you didn’t even think were possible.

Questions? Hit me up. Ready to implement? Let’s talk.

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